Last updated: February 28, 2025
At Sénik Inc. (hereinafter “Sénik,” “we,” “us,” or “our”), we are committed to protecting the privacy and security of the personal information of our clients, partners, and website visitors.
This privacy policy explains how we collect, use, disclose, and protect your personal information in accordance with applicable law, including the Act Respecting the Protection of Personal Information in the Private Sector (CQLR c. P-39.1) (hereinafter the “Act”).
Collection of Personal Information
We collect the following personal information when you interact with our website or services:
- Company information (if applicable)
- Type of event (if applicable)
- Approximate budget (if applicable)
- Browsing data (IP address, browser type, pages visited, etc.)
- Any additional information you choose to share with us
This information is collected through:
- Contact and registration forms
- Use of cookies and other tracking technologies
We may also collect additional personal data when corresponding with you via email. In such cases, we retain only the information necessary to evaluate and process your request. We are not responsible for risks associated with the use of email exchange software.
Use of Personal Information
The personal information you provide is used solely to fulfill the tasks entrusted to us, subject to exceptions provided by the Act. It is retained only as long as necessary and protected using reasonable security measures.Your personal information is used for the following purposes:
- To provide our services and respond to your requests
- To manage our relationships with clients and partners
- To send you marketing communications (with your consent)
- To improve our website and personalize your experience
- To comply with legal and regulatory obligations
Sharing and Disclosure of Information
We may share personal information with third parties to provide our services, but only with your consent or as required by law. We do not sell or rent your data.Information may be shared with:
- Partners and service providers (e.g., hosting, marketing)
- Government authorities if required by law
- Any other party with your explicit consent
All partners must comply with strict privacy and security standards.
Retention and Destruction of Information
We retain your information only as long as necessary, unless a longer period is legally required. Once no longer needed, it will be destroyed or anonymized.
Data Security
We use appropriate security measures to protect your data, such as:
- Access restrictions to authorized personnel only
- Staff training on data protection
Employees receive guidelines and policies regarding data protection. External links on our website are not covered by this policy. We encourage you to review third-party privacy policies.
Your Rights
Under the Act, you have the right to:
- Access and correction: Request access to or correction of your data
- Withdrawal of consent: Withdraw your consent for marketing use
- Deletion: Request deletion under certain circumstances
- De-indexation: Request cessation or de-indexing if publication causes harm
- Anonymization: Request anonymization for legitimate reasons
- Information: Be informed about automated decisions or profiling
To exercise your rights or file a complaint, contact our Privacy Officer (see section 7).
Complaint procedure:
- Receipt of complaint by email or phone
- Logging in the privacy incident register
- Analysis by the responsible person
- Implementation of appropriate measures
- Communication of results to complainant
You may also file a complaint with a data protection authority, particularly in the country, province, or state where you normally reside, where we are located, or where an alleged breach of data protection laws has occurred.
A privacy incident refers to any unauthorized access, use, or disclosure of personal information as defined by law, as well as the loss of personal information or any other breach of its protection.
Anyone who witnesses a privacy incident must immediately report it to the person responsible for the protection of personal information. Sénik will, as quickly as possible, take all necessary and reasonable measures to reduce the risk of harm and prevent similar incidents from occurring in the future.
We maintain a record of all privacy incidents involving personal information. All information contained in the privacy incident log is retained for a minimum period of five (5) years from the date of the incident.
To exercise these rights, please contact us at the address below.
Privacy Officer
The Privacy Officer at Sénik is:
Name: Valérie Lavoie
Email: valerie@senik.ca
Phone: 514-645-2221
The officer may delegate this role, in whole or in part, in writing, to any individual.
Policy Updates
We reserve the right to modify this policy at any time. Changes will be posted with the updated date. We recommend reviewing it regularly.As a user, you are therefore responsible for periodically reviewing our policy to stay informed of any potential changes that may be made.
Consent
By providing personal information to Sénik or its service providers and agents, you consent to the terms set out in this Privacy Policy, including the collection, use, retention, and destruction of such information in accordance with this policy and as permitted or required by law.
If you provide Sénik or its service providers and agents with personal information about another individual, you represent that you have the authority to do so and/or that you have obtained all necessary consents from that individual to allow us to collect, use, and disclose their personal information for the purposes outlined in this Privacy Policy.
Contact Us
If you have any questions about this Privacy Policy, please contact us at:
Sénik Inc.
3 Dubé Avenue, Montréal-Est (Quebec), H1B 4W4
Info@senik.ca
514-645-2221
By using our website, you agree to the terms of this privacy policy.
